ExhibitorFAQS

As an exhibitor, you get a number of invitations and exhibitor badges that depends on the participation package you contracted. You will also get discounted rates for purchasing additional passes.

If you are already an exhibitor, you can find this information in the Exhibitor Area.

If that’s not your situation, we will be happy to discuss exhibiting opportunities and benefits included such as types of passes, among others. Please contact our sales department: smartcityexpo.sales@firabarcelona.com

If you want to organize your own session within the SCEWC25 program or hold a corporate meeting alongside the event, you can submit your proposal until June, 23.

Startups can showcase their solutions at the Innovation Playground, a dedicated space for emerging companies. Visit this page for details on participation options and how to apply.

If you requested your invoice during the registration process, log into the Exhibitor Area and find it available for download under the “invoice” section.

We offer exhibitors full flexibility, whether they want to contract space-only and then personalize their design stand or contract a shell-scheme. For space-only options, we recommend contracting the service of buildUP, Fira de Barcelona’s booth design department.

• Servifira. Stand services
• Gastrofira. Restaurant and catering services

Assembly hours:

• 30 October – 2 November: 8 am – 8 pm
• 3 November: 8 am – 10 pm

Dismantling hours:

• 6 November: 6 pm – 10 pm
• 7 – 8 November: 8 am – 8 pm

Please note:
– Vehicles will not be allowed inside the hall.
– Exhibitors who have booked their stand through ServiFira can have access to the stand 48 hours before the event starts. Their furniture will be delivered 24h before the event’s opening.
– All assembly staff will need a Contractor Pass, a personal and nontransferable pass that will give access during assembly and disassembly periods (not during the event celebration). Members of the assembly team will have to request their Contractor pass. The Organization will review the application and shall approve or deny it.

You can find all the information regarding your participation in the Exhibitor Handbook, which is uploaded in your Exhibitor Area.
Also, do not hesitate to contact your Account Executive for any doubt you may have.

FIRA BARCELONA and its events do not offer lists, information and/or related data to its visitors. Find out more here.

Smart City Expo World Congress exists in order to empower cities and collectivize urban innovation across the globe. We help cities and territories become better places to live in by bringing them together and approaching the latest market-ready urban solutions.

The event consists of a 3-day congress and expo and has become the annual meeting point for corporate leaders, public representatives, entrepreneurs, experts, and academics from all around the globe, encouraging them to learn from each other, share experiences, talk about best practices, and open new paths for international collaboration. 

The 2025 edition will take place from 4 to 6 November.

Tuesday (04 Nov) and Wednesday (05 Nov): 9am – 7pm

Thursday (06 Nov): 9am – 5pm

SCEWC25 will be held in Barcelona, Spain. The venue is Fira Barcelona – Gran Via.

Registration for SCEWC25 will open in May. Fill out the form at the end of this page if you’d like us to notify you as soon as accreditation is open.

SCEWC will grant you a vast range of possibilities in front of 25,000+ international attendees: great sector insights focused on solution implementation, business development, lead acquisition, networking, and many more activities.

Please check this page to explore the different options available to take part in the event. Or simply reach out to our sales team at smartcityexpo.sales@firabarcelona.com. We’ll be happy to put together a participation proposal that fits your goals and budget.

The 2025 Call for Speakers is now open until April, 21.

You can also speak at SCEWC25 by:

A) Becoming an official Partner. Ensure a congress spot and gain maximum awareness for your brand.

B) Hosting your own session in a Stage or Conference Center. Call for Breakout Sessions is open until June, 23.

These internationally acclaimed prizes recognize and support innovative strategies, projects and ideas that can make a positive impact on cities. The 2025 Call for Awards is now open until June, 30.

You can check the scheduled spin-offs on this page and reach out to the team at smartcityexpo.abroads@firabarcelona.com.

As a visitor or exhibitor of Smart City Expo World Congress, you can get great deals on travel and accommodation.
Please visit our official travel agency and start planning your trip to Barcelona.

In order to access the venue you will have to present your Digital Badge, which you can find on the official event’s app (available from October). Once you arrive at the venue, it will be scanned and you’ll receive your printed Badge at the entrance. 

You can do so by going to the complementary services page. This page shows the upgrades that you are eligible for, depending on the type of ticket you purchased.

We promote an online ticketing! Make sure you read the following instructions on how to get your Badge:

1. Download the Official Event App prior to your arrival:
   The 2025 Official App will be available in October. You’ll find your Digital Badge on the app.
   Please log in with the email address you provided in the Attendees Details during the registration process.
2. Use your Digital Badge to enter Fira Barcelona:
   To enter the venue, present your Digital Badge on your mobile device.
3. Collect your printed Badge:
   Your Digital Badge will be scanned, and you’ll receive your printed badge at the entrance.

The gateway to a world of smart urban solutions.

This pass grants 3-day access to:

– Exhibition Area of Smart City Expo World Congress, Tomorrow.Mobility, Tomorrow.Building, and Tomorrow.BlueEconomy World Congress.

– Congress program taking place in the open Stages.

– World Smart City Awards Ceremony & Party.

– Full program of Breakout Sessions.

– This pass does not provide access to the Auditorium sessions or the VIP Networking Lounge.

Speaker credential with full event access.

This pass grants 3-day access to:

– Distinguished, private Speakers Room.

– Auditorium program with keynote talks and high-level discussions.

– Congress program taking place in all Stages.

– VIP Lounge with exclusive networking opportunities.

– World Smart City Awards Ceremony & Party.

– Exhibition Area of Smart City Expo World Congress, Tomorrow.Mobility, Tomorrow.Building, and Tomorrow.BlueEconomy World Congress.

– Full program of Breakout Sessions.

Full business potential and industry recognition: exhibitor-related attendees only.

This pass grants 3-day access to:

– Auditorium program with keynote talks and high-level discussions.

– VIP Lounge with exclusive networking opportunities.

– Exhibition Area of Smart City Expo World Congress, Tomorrow.Mobility, Tomorrow.Building, and Tomorrow.BlueEconomy World Congress.

– Congress program taking place in all Stages.

– World Smart City Awards Ceremony & Party.

– Full program of Breakout Sessions.

– Extended venue access during assembly, event days, and disassembly.

Priority access package tailored for investment specialists.

This pass grants 3-day access to:

– Auditorium program with keynote talks and high-level discussions.

– Congress program taking place in all Stages.

– VIP Lounge with exclusive networking opportunities.

– World Smart City Awards Ceremony & Party.

– Exhibition Area of Smart City Expo World Congress, Tomorrow.Mobility, Tomorrow.Building, and Tomorrow.BlueEconomy World Congress.

– Full program of Breakout Sessions.

Premium unlimited entrance for urban innovation leaders.

This pass grants 3-day access to:

• Auditorium program with keynote talks and high-level discussions.
• Congress program taking place in all Stages.
• VIP Lounge with exclusive networking opportunities.
• World Smart City Awards Ceremony & Party.
• Exhibition Area of Smart City Expo World Congress, Tomorrow.Mobility, Tomorrow.Building, and Tomorrow.BlueEconomy World Congress.
• Full program of Breakout Sessions.

As a general rule, once the registration fee has been paid it cannot be refunded. For any further questions please contact us at: infofira@firabarcelona.com.

Yes, it is possible to register more than one person. You will need to choose the type of ticket and the amount on the first screen, then simply fill in the details of all those to be registered on the following screen.

Please contact us at: infofira@firabarcelona.com and we will review thoroughly your case.

Yes, if you have a Visitor Pass you can go to your Visitor Area and upgrade your pass at anytime.

We offer different group discounts: 10% for purchases of 3 or 4 passes; 20% for 5 to 10; and 30% for more than 10 passes. We also provide students with a 50% discount in their pass purchases. We also hold promotions on some special occasions. If you want to be kept in the loop and get exclusive and limited-time promos, subscribe to our newsletter.

We offer all students a 50% discount for their pass. Just drop us an email or call +34 93 233 20 00 to request your discount code.

We offer a 10% discount for groups of 3 or 4 people; 20% for 5 to 10; and a 30% discount for groups of more than 10 people. 

You can apply your invitation code in your purchase process. First, you need to register on our website. Once you are signed in, you will be able to choose which pass you want. On the upper left side of the screen, you will find a specific box to apply your promo code.

Imagined by Smart City Expo World Congress, Tomorrow.City is the world’s biggest digital platform devoted to creating and spreading content about cities and innovation.

It’s a digital content platform that combines knowledge, business and awareness to accelerate sustainable and inclusive cities for all. You can register for free and enjoy unlimited access to all articles, videos, and more.

If you want to collaborate with Tomorrow.City, please contact us at tomorrow.city@firabarcelona.com